Using Read&Write for Google Chrome Voice Notes in Google Docs

With the Read&Write for Google Chrome Voice Note feature you can insert your own voice notes and allow other Read&Write for Google Chrome users to add theirs well.

Insert a Voice Note

Insert your Voice Note into the Doc by clicking the Voice Note icon on the Read&Write for Google Chrome toolbar:

Voice Note Toolbar Icon




Recording and Inserting a Voice Note

Please have a look at the video below that shows how to record and insert a Voice Note:


Sharing Docs with Voice Notes

When a Voice Note has been added to a Doc you will see a My Voice Notes folder in your Google Drive. In order for others to add their own Voice Notes, that folder must be shared with them.

Open the My Voice Notes folder and you will see a folder for the Doc you’re using:

My Voice Notes

 














Right click on the folder for the Doc and choose Share then enter the names of the people you want to share the Doc with.

Please note, the Doc must be shared as Can organize, add, & edit through Google Drive sharing:

Once this folder has been shared, Read&Write for Google Chrome users will then be able to enter their Voice Notes.

What if I can't add a Voice Note to a Google Doc?

If you can't add a Voice Note to a Google Doc that has a Voice Note from another user, you'll need to ask them to share their My Voice Notes folder with you as shown above in Sharing Docs with Voice Notes

Can I share Voice Notes with People Who Don’t Use Read&Write for Google Chrome?

You can share documents containing Voice Notes with other Google users who do not have Read&Write for Google Chrome installed or do not have access to the premium features. However, they will only see a link to your audio recording in the comment and won't be able to play the recording directly in the comment. 

They can open the comment, click the link for the audio file which will open in a new tab in Chrome and then they can listen to the Voice Note. 

They can comment as they normally would in a Google Doc, but not create an audio comment without Read&Write for Google Chrome.